The Three Rules of Running a Meeting
Posted On 21/04/2022
You’ve probably heard about the Three Rules of Running a Meeting, but do you know how to apply them in your meetings? These guidelines are meant to keep everyone on track. They involve time limits, papers, and prioritizing items. Keeping the meeting on track is essential for all meetings. Follow them, and everyone will benefit. Listed below are some tips to ensure that your meetings go smoothly. Follow these rules and you’ll be well on your way to running a successful meeting in India.
Whenever possible, set a time limit for a meeting. It helps to lend consistency to your meetings and ensure maximum participation. Try to arrange your meetings in the afternoon when employees have already started their work day. You can also conduct your meetings by video, which is an excellent time-saving option. You can also set the meeting duration to 45 minutes, but if the meeting runs over time, you can start a new one.
If you’re organising a meeting with papers, there are three important rules to follow. The first is that papers should be short and simple, as everyone has to read them. Giving six-page sheets with close-cropped text is a supreme folly. The second rule applies to all papers, with one exception: statistical and financial papers, which are often better tabled at meetings. You can use these documents for supporting verbal points rather than laying out the details of the figures and graphs.
Prioritize based on time and importance. You’ve probably heard about the Eisenhower Matrix and David Allen’s GTD system, and they’re both effective tools for prioritizing tasks. This method begins by recording everything that is grabbing your attention. You then create a master list of tasks, projects, and to-dos. By creating a prioritized list, you’ll be better able to manage your time.
Effective listening skills are essential if you want to run a successful meeting. Often, meetings are filled with miscommunication, conflict, and cross-talk. Learning to listen carefully during a meeting will help you get your message across more clearly. Here are some tips to help you improve your listening skills:
As the meeting comes to a close, note the next steps in your notes. What did you accomplish? What could you do better next time? The essence of next steps in a meeting are tasks that emerge from the conversation between participants. For example, if you and your team discussed how to redesign your logo, a good next step could be for each team member to learn more about the psychology of color. They could then create a presentation on color psychology.